Guest author: Steve Giddings

This article has been written by a guest author.  If you’re an educator or music industry professional who is interested in contributing an article to the Midnight Music blog, you can apply here.


A Quick Guide to Running Sound in Any Situation

So you have your degree in Music Education and you find out at your first teaching job that you are solely responsible for running the sound system. Oddly enough, you’ve never been within 10 metres of a sound board and have no idea what you need or what to do. This handy, quick-guide will give you the basics of each kind of setup and then show you the basics of what you need to know about a sound system and a mixing board.  


Types of Setups

The gear you will need will depend on each “sound scenario” and can range from very basic to more advanced.  Here are the basics for each kind of setup: 

1. An audio/video presentation for an assembly

Assuming the presenter has the laptop and the projector, you will need: 1 speaker with AV and mic input, 1 microphone with stand, and XLR cable, and 1 male AV to male 1/8” cable.  

2. A Choir Performance 

Depending on the group, you may need a solo mic or an accompanist. Here are some common scenarios: 

  • A small a cappella choir: At least two overhead mics either condensers or hybrid vocal mics with stands, mixing board with 2 main speakers.  
  • A small choir with instrumental accompaniment: At least 2 overhead condenser or hybrid vocal mics with stands, a mixing board with 2 main speakers. 
  • large children’s unison or 2-part choir concert with live piano accompaniment: at least 2 overhead condenser or hybrid vocal mics with stands, a mixing board with 2 main speakers. There may also need to be a condenser microphone aimed inside the piano for volume. If you are using a keyboard with an amplifier, you can do it without any additional gear as long as the pianist and the choir can hear the accompaniment. Most electronic pianos have onboard speakers that don’t turn off when plugged into an amp. If there are soloists they will need their own vocal microphone with a stand. 
  • A large children’s unison or 2-part choir concert with instrumental tracks: It becomes more complicated sound-wise with instrumental tracks, since you will need to ensure that the instrumental tracks are heard by both the audience and the choir members. You will need a mixer, 2 main speakers, at least 2 floor monitors (for foldback), at least 2 condensers or hybrid vocal microphones with stands and XLRs, the sound source (laptop, iPod), a dual male mono 1/4” to male stereo 1/8” cable.

3. Jazz Ensemble 

  • Big Band: At least one solo mic for each horn section (saxes will likely need two), a mixer with 2 main speakers, amplification for each electronic instrument (guitar, bass, keyboard). You will likely not need monitors.  
  • Small Combo: Depending on the melody instrument, it may not need anything. It may also depend on the venue. 

4. Stage Musical 

For a musical, you will need enough wireless headset microphones for those with lead roles or secondary roles, a mixer, 2 main speakers, at least one monitor, a dual male mono 1/4” to male stereo 1/8” cable for instrumental tracks. For a live orchestra, all instruments will need to be mic’d. 

5. Rock Ensemble 

Since rock ensembles and popular groups are made up of mostly electronic instruments and vocalists, this is the most extensive setup you will come across. You will need: a mixing board, 2 main speakers, a bass bin, at least 2 floor monitors, enough vocal mics for your singers or horn players, amplification for your guitars, bass, and keyboard, a DI box for your bass, acoustic guitar, and keyboards, an instrument microphone for your guitar amplifier. Other micing options are at least 2 overhead condenser microphones for each drummer and a bass drum mic for each bass drum. Basically, everything is mic’d or amplified for a group like this. You may also want to mic the guitar amplifiers using an instrument microphone. 

Types of Sound Systems

There few different setups for a sound system but I am only going to discuss the two most common that you would likely come across: 

1. Powered mixer with unpowered speakers

With this setup, the mixer will usually be bulky and heavy with a wattage rating on the back and is the only piece that needs to plug into the outlet. The speakers that go with these mixers have no voltage rating and don’t need to plug into an outlet—they draw their power from the mixer.  

An advantage of this setup is that you only need one outlet for the entire system. Even if you add more speakers for monitoring purposes, they all draw their power from the mixer because the amplifier is built-in. This makes it pretty easy to set up anywhere. 

A disadvantage is that it can become very difficult to add speakers unless you know a lot about wattage and voltage. Unpowered speakers have an ohm rating and unless you know the rating of each piece of equipment, it can be difficult to mix-and-match. Many powered mixers, though, have an unpowered section for speakers at the front of the unit. 

2. Unpowered mixer with powered speakers

With this setup, the mixer is lighter and has no wattage rating. There are usually faders instead of knobs for output volume. The speakers will have an on off button and you will have to plug them in. 

An advantage of this system is that you can mix-and-match with ease. Each speaker has its own wattage and have built-in amplifiers.  

A disadvantage of this system is that you need access to power outlets for every piece of equipment you plan to use. Every mixer and speaker will require its own power source. 


Troubleshooting tips

There are a number of things I wish I knew when I started working with sound for the first time. Don’t make the same mistakes I did! Here are some common issues that arise with sound: 

  • Just because your speaker goes to 10 does not mean that it should ever go to 10:  using the top setting can blow your speaker. You never start to run a marathon at full tilt because you will tire out much quicker. 
  • Speech is different from singing: understanding speech relies on the high frequency sounds in words like T and S. “Testing 1-2-3” isn’t just a thing you say into a microphone—it is designed to help test the sound across all frequencies. Adjust the high frequency knob on that channel if you find speech is mumbled. 
  • Gain vs volume: Gain is how much comes into the mixer and volume is how much gets out. There is a balance between the two. Some inputs will need more gain while others will need very little. 
  • The “Prison guard” and “Gate keeper”: If you think of the mixer as a “prison guard” and the speakers as the “gate keepers” it will help you understand the basics of how sound works.
  • Phantom power: Regular vocal and instrument microphones work without phantom power. Most condensers and some other types of microphones need phantom power. Look for the 48v phantom power button at the top or the back of your mixer if everything is set up properly but the microphone is not working. 
  • Music that pans left and right: if you are using a recorded example which has music that pans left and right through your mixer (such as the Macmillan Share The Music series), you will need the 1/8”male stereo to dual male 1/4” mono cable. A 1/8” stereo to dual male RCA will work too but you won’t be able to control its volume separately from the rest of the mix.
  • “Headphone out” is equivalent to “speaker out”: If you see a headphone jack on an instrument like a keyboard, you can use that to plug the instrument into the mixer or into the DI (direct input box).
  • Monitors: Monitors plug into aux outs and can be controlled separately from each channel.  All performers need to hear themselves – including kids so if you are using a backing track or any type of accompaniment in a performance, monitors are essential. 
  • How much amplification? As a general rule, the larger the room, the more amplification you will need.


Setting up Your First Sound Board

Okay, Steve, great—but where do I plug everything in? In this diagram, I show how sound for a rock group would be set up. As mentioned, this would be the most extensive setup you will use—everything else is a pared down version of this. 



To Conclude

Sound can be intimidating, but it doesn’t have to be. Let this handy guide be your coach in any situation you may come across in a school setting. At the very least, it may help you bypass a few steps in the learning process. In the end though, the best way to figure out a sound system is through trial-and-error. Until next time, Happy Musicking! 


About the author

Steve Giddings is a music teacher, author, blogger, and presenter from Prince Edward Island, Canada. He is owner and operator of the lesson plan and blog site and the author of Rock Coach: A Practical Guide for Teaching Rock Bands in Schools, now available on Amazon. He is a regular columnist in the Canadian Music Educators’ Journal contributing on the topic of Popular Music Education.  You can find him on Facebook, Pinterest, or Twitter too!